Hyphens, En Dashes, and Em Dashes: When to Use Them and How to Type Them

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  • Nancy Tuten

    26 June 2019

    Hyphens, En Dashes, and Em Dashes: When to Use Them and How to Type Them

    The hyphen, the em dash, and the en dash are all horizontal marks of varying lengths. Each functions quite differently from the others. Below are definitions of each, explanations for when to use them, and instructions for typing them on both PCs and Macs.

    The Hyphen

    The hyphen is the shortest of the three and is used most commonly to combine words (making compounds such as “well-being” and “advanced-level,” for example) and to separate numbers that are not inclusive (phone numbers and Social Security numbers, for example).

    On computer keyboards, the hyphen appears on the bottom half of the key located on the top row between the “0” and the equals mark (=).


    Most people use the hyphen when they need a minus sign in mathematical equations. Some argue that the actual minus sign sits lower than the hyphen, but at least in Microsoft Word, inserting the mathematical minus sign from the symbols list renders the same mark as using the hyphen on the keyboard.

    In many instances, correct hyphenation can be a complicated issue. Elsewhere on this site, we discuss the use of hyphens to create compound words and hyphenated adjectives. Here, however, our focus is on the two kinds of dashes.

    The Em Dash

    The em dash is the mark most of us picture when we hear the term dash. It is significantly longer than the hyphen.

    We use the em dash to create a strong break in the structure of a sentence. Dashes can be used in pairs like parentheses—that is, to enclose a word, or a phrase, or a clause (as we’ve done here)—or they can be used alone to detach one end of a sentence from the main body.

    Dashes are particularly useful in a sentence that is long and complex or in one that contains a number of commas, as in this example:

    • We bought pencils, rulers, notebook paper, pens, and folders—all of which were on sale, of course—for our clients to use in the courtroom.

    When we confuse the em dash with the hyphen, we make a sentence virtually impossible to read. If we had used a hyphen in place of each dash two sentences ago, it would seem as though we had hyphenated two pairs of words in the sentence: “parentheses-that” and “clause-or,” neither of which makes any sense.

    Em Dashes, Parentheses, or Commas?

    A good rule of thumb is to reserve em dashes for those places where the comma simply doesn’t provide a strong enough break. If a comma (or a pair of them) works, use it.

    Parentheses tend to downplay an idea; they suggest that the information in them is helpful but not necessary. Em dashes draw attention to the information they enclose or set apart. Typically the writer is telling the reader that the information being set off by em dashes is important.

    The En Dash

    The en dash is slightly longer than the hyphen but not as long as the em dash. (It is, in fact, the width of a typesetter’s letter “N,” whereas the em dash is the width of the letter “M”—thus their names.) The en dash means, quite simply, “through.” We use it most commonly to indicate inclusive dates and numbers: July 9–August 17; pp. 37–59.

    Many people were not even aware of the distinction between the en dash and the em dash until the advent of word processors, when software programs enabled us to use marks of punctuation that once had been available only to professional printers.

    Important: Spacing with Hyphens and Dashes

    When using the hyphen, the en dash, or the em dash, most style books advocate putting space neither before nor after them. One exception is, of course, when the hyphen is used as a minus sign. The other exception is with a hanging hyphen (see, for example, the word “nineteenth” in the phrase “nineteenth- and twentieth-century literature”). By definition, a hanging hyphen will have a space after it but not before it.

    Typing the En Dash and Em Dash on PCs and Macs

    Computer keyboards lack individual keys for either of the dashes. (The symbol above the hyphen is an underline, not a dash.) Before word processing, we had to make do by typing two hyphens. Now we have options.

    Note that not all keyboards around the world are the same. We have heard from our readers in countries outside the U.S. that the following shortcuts don’t apply to their keyboards.  That said, here are guidelines for typing on many keyboards:

    • On both PCs and Macs, two hyphens (typed with no space before or after either of them) will convert to an em dash—the full-length one that most of us think of when we hear the word “dash.”
    • We can also choose en and em dashes from a menu of symbols that do not appear on the keyboard. In Microsoft Word, for example, we can pull down the “Insert” window, click on “Symbol,” and go to the “normal text” window. The en and em dashes appear on the bottom row.
    • In any software program that handles text, the em dash can be typed on an enhanced keyboard as Alt + 0151—that is, hold down the “alternate” key and, using the numerical pad on the right side of the keyboard, type the numbers 0151. The en dash can be typed as Alt + 0150.
    • Mac users also have another option: For an em dash, simultaneously press the shift, option, and minus keys. For an en dash, press the option and minus keys.

    British (and Canadian) Usage vs. American

    British/Canadian style guides seem wildly inconsistent on the issue of the em and en dash. Some say to use the en dash instead of the em dash, while others go so far as to advocate using the hyphen, advice that would lead to confusion, as we have noted above. Our British and Canadian readers—and, indeed, any English-speaking reader outside the U.S.—should consult the style manual to which they default.

    The esteemed Oxford University Press style guide explains how to use both the em and en dashes, so we can assume that at least this authoritative source advocates using both.

    Let’s Continue the Conversation

    Visit the Get It Write Facebook page and add your comments under the posted article on this topic.

    TEST YOURSELF

    Can you spot any errors in the use of the hyphen, the en dash, or the em dash in the following sentences?

    1. The instructions were written on pages 33-47.
    2. The conference will be held June 30 – July 2 on Hilton Head Island.
    3. Juan had tried begging, bribing, and even demanding cooperation from his staff-all of whom were swamped with other work-before he gave up and wrote the report himself.
    4. No one – not even the president – realized the company would have to dissolve so quickly.

    ANSWERS

    1. The instructions were written on pages 33–47. [Use an en dash, not a hyphen, to indicate inclusive page numbers.]
    2. The conference will be held June 30–July 2 on Hilton Head Island. [Use an en dash, not a hyphen, to indicate inclusive dates. Do not space before or after dashes.]
    3. Juan tried begging, bribing, and even demanding cooperation from his staff—all of whom were swamped with other work—before he gave up and wrote the report himself. [Use em dashes, not hyphens, to indicate a break in thought.]
    4. No one—not even the president—realized the company would have to dissolve so quickly. [Use em dashes, not hyphens, to show a break in thought. Do not space before or after dashes.]

    © 2002 Get It Write. Revised 2019.

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